Your Guide to Managing Data Amidst Increasing Regulations

Human error is the cause of many of our environmental accidents in high hazard industries like the oil industry. Think of the Exxon Valdez when it spilled 11 million gallons of crude oil into Alaska’s Prince William Sound. Or more recently, the Deepwater Horizon explosion, which represented the biggest accidental oil spill in the Gulf of Mexico.

With the Exxon Valdez, investigators discovered that the captain had been drinking at the time and allowed an unlicensed third mate to steer the ship; in the Deepwater Horizon disaster, human complacency was the culprit.

You may be asking, What does upstream drilling have to do with downstream retail fuel?

On both ends of the oil delivery continuum, the size and scope of human error is a matter of degree but no less harmful and costly. Federal and state regulators have amped up compliance standards as a result.

U.S. Energy Policy Regulations Takes Hold

As the facility manager of a fleet operation or a convenience store operator monitoring fuel supply, you have the benefit of foresight. You can learn from the mistakes of others to plan and prepare to minimize your own mistakes and mitigate hazardous leaks.

As more and more data becomes available, regulators require more and more data to be reported. The ocean of data flowing through your facility or store demands a modern solution. Because of the Energy Policy Act of 2005, increased federal environmental scrutiny is a reality, making 2022 the year for owners and operators to make compliance a core part of their business.

You’ve seen the negative impact caused by human error. It’s also human nature to resist change. But the consequences of non-compliance are costly and going up. Bigger EPA fines mean you have even more incentive to stay on top of your operations.

If you’ve been on the fence about adopting technology, everything set forth in the 2005 Act is set to go into effect this year, 2022. This may give you the push you need to embrace a digital solution.

The good news is you can monitor your in-house compliance with Titan’s environmental compliance software.

Benefits of Compliance Software for the Retail Fuel Market

Cost-Effective

There are two ways to define value for convenience stores: increasing efficiency and saving money. By housing all your compliance documentation and testing results in one system, your data collection is more efficient, and you eliminate costly human error. There are no delays in tank monitoring, which saves you money.

For large complex facilities, relying on visual inspections can be time-consuming and represents a waste of human resources. On the other hand, a mobile app gives your technicians access to equipment data, allowing them to make necessary updates and record deficiencies digitally. Updated regulations mean more data and the need for more analysis. Analyzing those numbers represents a new challenge for compliance personnel and one they still struggle with. 

Technology eases that burden whether it’s with fuel inventory, environmental compliance, or facility management.

Easy-to-use

Facility management is complex. For fleets, you have to keep track of various installation dates, equipment locations, and changing requirements at both the state and federal levels. 

For convenience store chains, you have to deal with increasing amounts of forecourt data. Between tracking customer visits, loyalty programs, sales numbers, fuel inventory, and other operations, your head would be spinning if you had to manage all this data manually.

Instead, using technology like an integrated technology platform allows you to manage a complicated tank portfolio and the ever-expanding data necessary to stay current with consumer trends and revenue targets.

An integrated platform becomes your single source of truth. Best of all, no human errors.

Transparent

Data integrity across your entire ecosystem is crucial to transparency in the retail fuel supply chain. Managing business data—like revenue and labor costs—with forecourt and fuel data ensures a 360-degree view of overall facility and store profitability. Technology that integrates with your back-end systems helps you keep your finger on the pulse of shrink reduction, foodservice sales increases, and labor savings.

As mentioned, fuel management is complex and it’s not unusual for several issues to require escalation at the same time. Technology that integrates, monitors, and correlates data analytics across the business can triage your issues and inform when you need to take action. For example, ATG alarm workflows can help you prioritize problems and maximize uptime. Remote ATG management prevents unnecessary dispatch, saving you time and money.

Inspections On-the-Go

Despite laws and human oversight, fuel tank leaks still happen. A tank leak can cause serious environmental harm and workplace injuries. You’ll have to deal with both the EPA and OSHA, suffer fines and a potential shutdown. Thankfully, technology allows for regular tank inspections and makes first-time fixes a reality.

If you’re still trying to complete your inspections manually, you’re losing money and wasting your time. Our mobile inspections tool saves time, increases recurring revenue, and gives you peace of mind with regulators. Here’s what Titan’s Advanced Facility Inspection app can do:

  • Meet EPA & State monthly and annual inspection requirements 
  • Map results to state compliance forms
  • Translate any document type into a mobile inspection list
  • View photos to answer any question
  • Instant transfer of data to track and resolve issues with a quick finger tap

With regular tank inspections, you can identify and address potentially catastrophic tank issues.

Wrap Up

Compliance software helps facility managers and business owners understand their risks and increase profits without adding undue burdens on their workers. You can manage risk and complexity with a centralized data hub and view it from a single dashboard. Once you’ve installed the Advanced Facilities Inspections app, you’ll see firsthand just how effective technology is.

Learn more about our environmental compliance software.